Privacy

Our Privacy Notice

Our Privacy & Security Policy outlines the information we collect about you, how we use, disclose and otherwise manage this information and the choices you have to restrict our usage of this information. For the purposes of this Privacy Policy, “we” and “us” means England Palmer Solicitors and we are what’s known as a Data Controller.

You may interact with us in several different ways including via our website, our office, or you may be an employee or a prospective member of staff. This document covers the categories of personal information we collect through each of the ways you interact with us and the type of services you take from us.

Please click below to learn more about the topic that is of interest to you:

Information collected about our Clients

Why do we collect your personal information?

Information collected via our website

Cookies

Making Contact via our website

Information collected about our Clients

Who we share your personal Information with

Retention of Personal Information

Information collected about Job Applicants, Current and Former Employees

Recruitment

Employment

Retention of employee personal information

Who we share our employees’ personal information with

Security of your Personal Information

Sale of our Business

Policy Changes

How to Contact Us about your personal information

Your rights

Information collected about our Clients

Why do we collect your personal information?

We collect information to help manage your interactions with us and to provide a quality service:

We also collect information, so we can tell you about our legal services.

We will not collect any personal information from you we do not need.

Information collected via our website

You can visit our site (http://www.englandpalmer.co.uk) without telling us who you are or providing us with any personal information. However, we may collect the I.P. (Internet protocol) addresses of all our website visitors and other related information to be used to improve our website. We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.

Cookies

We use cookies and similar technologies to collect information about the pages you access or visit. Cookies are bits of information that are automatically stored on your computer, so we can recognise you when you return. This enables us to understand your use of our website so that we can continue to improve and refine it for a better Clients experience. Cookies can be disabled via your browser; however, this may affect the quality of the features on our site. The information collected through cookies may be combined with other identifiable personal information from our records and other sources. We may use this combined information for future marketing initiatives. To find our further information about cookies please visit a third-party information site, such as www.allaboutcookies.org.

When you visit our website, you are presented with the option to “opt-in” to accept cookies. Our lawful basis for using cookies is your Consent via opting in.

Making Contact via our website

You may choose to raise a query with us via the contact email address provided on our website. In this case the link will open your own email application and you will not need to save your information on our website.

Information collected about our Clients

When you instruct the Firm will collect the personal information required to perform the service. This information includes your name, billing addresses, email address, phone number, payment method and other location information required to perform the service. We may also collect personal information of your staff where this is needed to provide the service to them.

We will retain this information to assist you while you remain a Clients of England Palmer Solicitors.

Our lawful basis for collecting this information is that we have a contract to enable us to provide legal services to you.

We may also collect information in relation to Special Category data, our lawful basis for collecting this information is under Article 9 (2)(f) of the General Data Protection Regulations.

Who we share your personal Information with

We use a number of service providers to assist us deliver services to you and share necessary portions of your personal information with them:

Our website is hosted outside of the EU but with an organisation that complies with the EU's data privacy regulations;

All of our service providers are required to maintain the confidentiality and security of your personal information and to use it only in compliance with applicable privacy laws. These companies are not authorised to use your information in any manner, other than in helping us to provide you with services or as otherwise required by applicable law.

We may also disclose specific personal information about you if required by law, governmental request or Court Order if, based on our good faith belief, it is necessary to conform or comply with such law, request or court order.

Retention of Personal Information

We only keep your personal information as long as necessary for the purposes we collected it, or as otherwise required by law.

Information collected about Job Applicants, Current and Former Employees

Recruitment

All of the information you provide during the recruitment process will only be used for the purpose of progressing your application and we will not share any of the information you provide during the recruitment process with any third parties. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. We will use the information you provide to assess your suitability for the role you have applied for.

If you are unsuccessful following assessment for the position you have applied for, we will delete your data upon request.

Employment

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. We need to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.

You will therefore be required to provide proof of your identity and proof of your qualifications. We will contact your referees, using the details you provide in your application, directly to obtain references.

If we make a final offer, we will also ask you for the following:

During your employment with us we will collect and store information in your personnel file such as performance reviews and leave records.

Retention of employee personal information

If you become a member of staff the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment.

If you are unsuccessful at any stage of the process, the information you have provided until that point, and our interview notes can be deleted upon request.

Who we share our employees’ personal information with

We share our employees’ personal information with our accountant for preparing payroll, with HMRC and with our pensions provider. We may also disclose specific personal information about you if required by law, governmental request or court order if, based on our good faith belief, it is necessary to conform or comply with such law, request or court order.

Security of your Personal Information

We maintain reasonable administrative, technical and physical safeguards in an effort to protect against the loss, theft, unauthorised access, use, modification and disclosure of personal information in our custody and control. We only provide access to personal information to employees and authorised service providers who require such information for the purposes described in this Privacy & Security Policy.

To provide you with an increased level of security, online access to certain personal information may be protected with a password you select. We strongly recommend that you do not disclose your password to anyone. We will never ask you for your password in any unsolicited communication.

Sale of our Business

In the event of a merger or transfer of our business to a new owner we may transfer or share information we have about you to a third-party acquirer.

Policy Changes

We may periodically update this Privacy Policy for new, unanticipated uses not previously disclosed. Any changes made will be posted here. We will treat your personal information in accordance with the Privacy Policy in place at the time your information was collected.

This policy was last updated in May 2018.

How to Contact Us about your personal information

Please do contact us with any questions or concerns about our Privacy Policy.

If you wish to access or update the personal information we have about you, or to correct factual errors in our records, please email us or write to us at the addresses below. To protect your privacy, we will take reasonable steps to help verify your identity before granting access or making corrections.

England Palmer Solicitors, 60 Chertsey Street, GU1 4HL.

Email: guildford@englandpalmer.co.uk / Telephone: 01483 459 161

Your rights

You can request a copy of the personal information we hold on you at any time.  If you believe the information we process on you is incorrect you can request to see this information, and have it corrected or deleted. If we are providing a service to you under contract, then it may not be possible to delete your information. We may also be required to retain some parts of your personal information for legal reasons – such as invoice and payment records. Please make such a request in writing. There will be no charge for reasonable requests for information and we will respond within 30 days. If it will take longer than 30 days to meet your request we will advise you accordingly.

If you wish to raise a request regarding your personal information or to register a complaint on how we have handled your personal data, please contact us at guildford@englandpalmer.co.uk .

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office at https://ico.org.uk/.


 
Litigation/Dispute Resolution in London and Guildford, Family law in London and Guildford, Residential Conveyancing in London and Guildford, Employment law in London and Guildford, Probate in London and Guildford, Wills in London and Guildford.
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